A recruiting team at
your fingertips.

Track applicants and acquire the best talent.

• Job Posting: What’s better than creating a job post in 60 seconds? Distributing them to job boards and social media with one click. Using convenient dashboards you can collect applications, schedule interviews, track top candidates and send offer letters.
• Text to Apply: Job seekers can apply to your open positions via text. Applications and resumes are securely stored in the cloud to keep you compliant with laws like Title VII of the Civil Rights Act. To utilize this function text the word “Job” to 833-600-0182.
• Candidate Screening: Quickly screen candidates means you can make more informed hiring decisions while complying with all state and federal hiring regulations. Initiate a background check request to search the following and receive a report upon completion:
  • SSN Trace + Address History
  • National Criminal Database
  • Sex Offender Registry
  • Terrorist Watchlist
  • 7-Year County Criminals

  • School Verification
  • Employer Verification
  • SProfessional License Verification
  • Motor Vehicle Records

Simplify adding new employees while making a winning first impression.

• Welcome Email: Electronically send your new hires an onboarding packet in seconds. Simply enter their name, email address and select the documents you’d like to include to send them a welcome email containing a link to begin their onboarding process.
• Electronic Onboarding: Employees can sign or turn in documents on their phones, making their onboarding experience positive and simple. All of their documentation is securely stored in the cloud for easy reference or sharing, including:
  • Direct deposit information
  • Federal and state documentation (including Forms 1-9 and W-4)
  • Work Opportunity Tax Credit (WOTC) documentation
  • Equal Employment Opportunity information
  • Any customized onboarding documents, such as an employee handbook
• E-Verify: Confirm an employee’s eligibility to work in the U.S. without delay. Submit their Form 1-9 information to E-Verify. If the information matches data from the materials listed below, you’ll get an “Employee Authorized” result almost immediately:
  • U.S. passport and visa information
  • State-issued driver’s license and identity document information
  • Social Security Administration records
  • Immigration and naturalization records

Collect tax credits to reduce your tax burden.

• Pre-Screening: As candidates apply to your job, or new hires are onboarded, they’ll be asked a few questions to determine their WOTC eligibility. By screening and flagging new hires early, you can maximize the WOTC credits you’re entitled to.
• Tax Documentation: Heartland Hire automatically completes Form 8850 to claim WOTC program credit and files the documentation with state workforce agencies to initiate processing within the required 28 days of an applicant’s hire date. The system also calculates credits earned per employee and provides a tax packet report.