Payroll processing for small business owners

Get flexible online payroll services backed by expert support you can trust from a team of payroll specialists.

See how a demo company smashed payroll roadblocks by outsourcing to Heartland

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An employee opens the Heartland mobile app to check her paystubs.
Payroll processing

Send us your information, then sit back and relax. We set up garnishments and other tax withholdings to calculate how much your people should be paid.

Whether you run payroll weekly, bi-weekly, semi-monthly or monthly, our payroll software takes the stress out of payday.

Take your pick of payment methods:

  • Reloadable paycards
  • Direct deposit to employee bank accounts
  • Printed checks
Business owner logs into his laptop to check company tax records.
Payroll taxes

Trade guesswork for full-service tax management with our online payroll services. We’ll manage it all so you can focus on your small business.

We’ll handle calculation, automated tax filing and payments on your behalf for employer and employee taxes.

Offload time-consuming tax payments:

  • Social Security and Medicare taxes
  • Local income taxes
  • State and federal taxes
A manager and employee in a coffeeshop review open enrollment data on a laptop.

Manage retirement plans, oversee workers’ comp and update your general ledger with flexible integrations.

Unify your data with these partners:

  • Nimble - Track employee health insurance eligibility and Affordable Care Act (ACA) status
  • Ease and Employee Navigator - Add new employees and sync benefits-related payroll deductions in a snap
  • Quickbooks - Simplify importing payroll data (or having your CPA do it) with timekeeping and bookkeeping software
Restaurateur checks an employee’s PTO balance on his phone before approving a new time off request.

Generate and download prebuilt or custom reports from any internet-connected device.

Use the insights you gain to track progress, improve processes, forecast expenses and plan for the future.

Get in-depth, real-time reports on:

  • Payroll history
  • Bank transactions
  • Contractor payments
  • Paid time off
  • Tax payments
Business owner working from her boutique enables multi-factor authentication.
Safeguarding your data is our top priority
Rest easy knowing sensitive payroll data is safe with our regularly updated security measures. Managing data access is simple with user rules and security levels. Enabling multi-factor authentication adds another layer of protection by verifying your identity with a unique passcode when you sign in, use a new device or download sensitive data.

Discover Payroll+

Free yourself from the back-office grind with a powerful software suite that simplifies and automates payroll, onboarding, human resources and more.

Heartland vs. Gusto: a comparison of payroll providers.
Heartland vs. Gusto®: A comparison of payroll, onboarding and time tracking solutions

Trying to find the right payroll provider for your small business? Move forward with confidence after you read this comparison of what Heartland and Gusto have to offer.

A guide to 401(k)s for small business owners.
A guide to small business 401(k)s: The basics, the benefits and the updates

So you’re considering offering a 401(k) plan at your small business. Check out our educational guide to everything you need to know about 401(k)s, including recent key changes.

The Social Order’s Heartland case study.
How a restaurant group built a scalable payroll and hiring system

Time is money for restaurateurs. The Social Order was shocked when they realized how much of theirs was spent entering data. Learn how they’ve streamlined payroll, upgraded reporting and grown with Heartland as a partner.

Payroll processing FAQs

Yes. While payroll services vary, the majority will offer some type of integration with popular business software like QuickBooks and Xero.

Yes, you can run payroll yourself manually or using software. But it can be time-consuming and complex to set up garnishments, pay employees correctly and on time while also monitoring labor laws and tax regulations.

There’s no right answer — it all depends on your business’ unique needs. It’s worth considering and weighing the following factors to find the right payroll service:

  • Cost of service
  • Ease of use
  • Quality of customer support
  • Integrations with existing systems
  • Range of services
  • Scalability over time

Payroll services automate back-office work like wage calculations, direct deposits, year-end tax forms and paystub generation. Some also provide additional services like applicant tracking, benefits administration and HR management.

Factors like pay periods, payroll complexity and employee count influence pricing. Generally, you can expect to pay a base fee plus add-on costs. Tax management is usually included, but services like employee time and HR software may be additional costs.

Using a payroll service saves time and reduces errors by taking employee payments, tax deductions, tax filing and payments to agencies like the IRS off your plate. It's the most efficient and cost-effective choice for small businesses that may not have the expertise in-house.

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