Payroll made easy
Break free from the back office
Wondering what processing payroll with us looks like? Take a sneak peek at how our online dashboard and mobile app simplify payroll for employers and employees with next-level flexibility.
See everything at a glance
Your online dashboard gives you easy access to everything you need to manage payroll — wherever you are. Check processing data, employee information, payroll history, reports and more from your laptop.
Keep employee information up to date
Save time for your HR team and let employees edit their personal information directly via mobile app. Recently moved? Opened a new bank account? They can update their address, tax withholding info and direct deposit settings in a snap.
View employee paychecks, W-2s and 1099s
Curb confusion and give employees a direct line of sight into their wage information and paycheck history. With data right on their phones, they’ll be able to better understand their pay without hunting down paper paystubs.
Add new employees without the hassle
Onboard new hires in no time with our embedded Employee Quick Hire and Employee Wizard features. Once you add information for new employees into your payroll system, we’ll automatically use the data you collect to process accurate paychecks.
Sign up for Heartland Payroll today to get your 90-day rebate*
Take advantage of this limited-time offer and enjoy a powerful solution that simplifies and automates payroll, onboarding, taxes, hiring and more
Pass payroll off to us
Payroll doesn’t have to mean hours in the back office. Reclaim your time, money and peace of mind. We’ll handle the busy work.
A payroll solution that does more, so you can do less
From calculating paychecks to filing taxes, let Heartland take payroll off your plate. It’s kind of our thing.
Save time
Take back the hours you spend on payroll with our full-service payroll processing and tax management solution. Hand off time-consuming manual payroll tasks and watch as "too much to do” turns into “already done."
Cut costs
Draining your resources by managing payroll in-house? Switch to software that helps you process error-free payroll more efficiently, for less. You’ll reduce mistakes, administrative costs, physical paperwork and delivery expenses.
Get ahead
Take the stress out of payday, tax day and every day. Our team of payroll and HR professionals will help you work through deductions, taxes, compliance questions and more to stay ahead of local, state and federal requirements.
Work anywhere
Been saving payroll for the back office? You deserve the freedom to manage payroll tasks on the fly — without interrupting the flow of your day. With Heartland, you can ditch the desk and take payroll with you.
Paid, filed, free to grow
Put payroll on autopilot
Get ready to streamline your entire payroll process. We’ll help you manage garnishments, calculate how much your people should be paid and set pay schedules that work for you. Flexible and easy to use, you can confirm payroll data with a single dashboard view accessible anytime, anywhere.
- Spend less time calculating employee wages and fixing costly errors
- Set up weekly, biweekly, semimonthly or monthly payroll schedules
- Pay employees via direct deposit, paper check or reloadable paycard
Trade guesswork for full-service tax management
Are payroll taxes keeping you up at night? Get your taxes submitted accurately and on time without lifting a finger. We’ll automatically calculate, file and pay your payroll taxes to the appropriate federal, state and local agencies.
- Offload Social Security, Medicare, local income tax, state and federal taxes
- Have W-2 and 1099 forms automatically issued, filed and sent to employees
- Ensure your business stays on the right side of local and federal requirements
Empower employees to access their info
Get ahead of employee questions with our Heartland Payroll+ mobile app that gives staff controlled access to their payroll records on the go. Skip the back and forth and let your employees update their personal info from their favorite device.
- Create a better employee experience by building transparency and trust
- Give employees a way to view and download past pay stubs, 1099s or W-2s
- Let staff update their data, including addresses and direct deposit details
Safeguard your data
Rest easy knowing your payroll data is safe, plus add another layer of protection with multi-factor authentication. Simply verify your identity with a unique passcode when you sign in, use a new device or download sensitive data.
- Get peace of mind with regularly updated security measures
- Easily manage data access with user rules and security levels
- Protect your payroll data with multi-factor authentication
Count on professional support
Say goodbye to generic call center support. Access a solution backed by a team of payroll and human resources specialists who have the training and know-how to answer tough questions and help protect your business from fines.
- Rely on support you can trust from US based payroll specialists
- Live help is just a call or email away 7 am - 7 pm CST, Monday - Friday
- Take advantage of weekend hours for emergencies 10 am - 3 pm EST
Payroll is complicated. We make it simple.
1. Add or update employee data
Streamline adding employee data to your dashboard with our Employee Quick Hire feature.
2. Enter or import timecard info
Import employee clock-ins and clock-outs automatically with Heartland Time.
3. Preview and run payroll
See a preview of your payroll summary, payroll register and any exceptions. Once everything looks good, process online and pay out your way.
4. Review payroll reports
Easily access your report package to get in-depth insights into your people and pay each time you run payroll.
More data, better decisions
Preview reports
Check how much cash you need to pay your employees, review employee profiles and get a list of possible discrepancies at a glance, so you can make adjustments before hitting process.
Get deeper insights
Pick from our extensive, ready-made report package to receive powerful reporting on everything from advanced deductions to benefit plans, payroll timesheets, tip analysis and more. With accurate data at your fingertips, you’ll be empowered to make more informed decisions.
Run custom reports
Standard reports not cutting it? Take advantage of different filters and fields to customize your data and request specialty reports on demand. You’ll get an alert when your report is ready.
Simplify payroll with flexible integrations
Employee benefits
Work directly with a broker to add new hires, update employee info and sync benefit-related payroll deductions with our Ease and Employee Navigator partnerships.
Workers’ comp
Automatically transmit payroll data to your workers’ comp insurance carrier or third-party administrator each pay period with convenient pay-as-you-go options.
401(k)
Choose from an extensive list of providers to facilitate and administer your 401(k) plan, and automatically deduct employees’ election amounts from payroll.
ACA
Receive real-time notifications for employee health insurance eligibility and track status throughout the year with our Nimble ACA compliance software integration.
General ledger (GL)
Securely and conveniently import payroll data (or have your CPA do it) with popular timekeeping and bookkeeping software like QuickBooks Online.
Heartland Payroll+
Expand our partnership with Payroll+: our comprehensive suite of services that go beyond payroll processing. From HR to time tracking to recruiting software and more, we offer hire-to-retire people management tools that make every day work better for 50,000 small business owners and counting.
Which payroll provider is right for you?
Heartland vs. RUN Powered by ADP®
Finding the best payroll software for your business can be tough. That’s why we created this comparison between Heartland and RUN Powered by ADP®.
Heartland vs. Gusto
Searching for the right payroll service provider? Move forward with confidence after you read this comparison of what Heartland and Gusto have to offer.
Your success story is next
See how a demo company smashed payroll roadblocks with Heartland
What do you do when you’re struggling with payroll? If you ask ADEP, you reevaluate your needs and find a provider who aligns with your values. Discover how Heartland transformed this business’ payroll experience.
See how a hospitality group worked with Heartland to build a scalable payroll system
Outgrowing the payroll solution you started with is all too common — but it doesn’t have to be. Get the inside scoop on how Heartland continues to deliver a scalable payroll solution that’s served this growing business since 2003.
See how a café grew with Heartland’s streamlined systems and dedicated support
Want the ability to grow without constraints? Learn how Blu Jam Café leveraged Heartland’s modern tech and human support to shrink what was a six-day process down to one with a tailored payroll solution.
Hear why our customers love Heartland Payroll
Don’t just take our word for it — see how Heartland Payroll made an impact for real businesses like yours.
Payroll processing FAQs
Can a third-party payroll solution integrate into my business and accounting software?
Yes. While payroll services vary, the majority will offer some type of integration with popular business software like QuickBooks and Xero.
Can I run payroll myself?
Yes, you can run payroll yourself manually or using software. But it can be time-consuming and complex to set up garnishments, pay employees correctly and on time while also monitoring labor laws and tax regulations.
How do I choose a payroll service for my small business?
There’s no right answer — it all depends on your business’ unique needs. It’s worth considering and weighing the following factors to find the right payroll service:
- Cost of service
- Ease of use
- Quality of customer support
- Integrations with existing systems
- Range of services
- Scalability over time
How do payroll services work?
Payroll services automate back-office work like wage calculations, direct deposits, year-end tax forms and paystub generation. Some also provide additional services that make your payroll solution even more powerful like applicant tracking, time management software, benefits administration and HR management.
How much do payroll services cost?
Factors like pay periods, payroll complexity and employee count influence pricing. Generally, you can expect to pay a base fee plus add-on costs. Tax management is usually included, but services like employee time and HR software may be additional costs.
Why should I use a payroll service for my small business?
Using a payroll service saves time and reduces errors by taking employee payments, tax deductions, tax filing and payments to agencies like the IRS off your plate. It's the most efficient and cost-effective choice for small businesses that may not have the expertise in-house. Plus, it helps you navigate compliance without the guesswork.
Ready to make payroll the easiest part of your day?
*Eligibility and certain restrictions may apply. Offer valid until 12/31/2024 for new Heartland Payroll customers only. Sales quote applies for 15 days upon receipt. Merchant must process payments through Heartland. All accounts subject to credit approval. Three-year contract required. Additional restrictions and exclusions apply to all offerings.