A employee smiling at a customer across the food counter.

How Does Recruitment Software Work

Sunday, December 06, 2015

Streamlining your recruiting process with the best recruiting software

Human resources (HR) departments and teams use recruiting software to optimize attracting top talent to both large and small businesses. Recruiting tools, such as software, automate important parts of the recruitment process, such as posting job descriptions, screening resumes, organizing the interview process, and supporting tasks with candidate relationship management. This article will cover the basics of recruiting software, including what it is, how it works, and how it can benefit hiring managers and qualified candidates at your company.

What is recruiting software?

Recruiting software is a software solution designed to support human resources management in the recruitment and hiring process. Recruiting software is a large umbrella of technologies that include other types of HR software, including functions that support the employee’s lifecycle at the company, from onboarding, performance reviews, and other staffing needs.

There are many types of recruiting software to be aware of. Some types of software used for recruiting solutions include:

  • Sourcing. Sourcing helps recruiters and hiring managers identify the best candidates for the application process and for fit within the job posting. Sourcing can include recruitment on various social media platforms (such as LinkedIn), recruitment marketing, functions to screen candidates, exploring options from active job seekers, and review of job applications to select the best fit for any open position.
  • Engagement. Engagement software helps organizations communicate and engage with potential candidates. This could include interviewing software that generates questions for applicants and options for background checks, video interviews, and other ways to get to know your candidates (and for them to learn about your company as well).
  • Selection. Selection software can help automate metrics with various applicants and develop robust job offers and features to support discussions with the larger recruiting team at your company. Once a talent pool is in place, selection software can accelerate the process of moving forward in the application process with identified candidates.
  • Hiring. Hiring software is geared towards new hires who need to complete paperwork and other documentation before starting their new position. Hiring software can save your HR teams from time-consuming tasks by automating payroll documents, legal paperwork, and other onboarding requirements at your company. New employees can often complete much of the documentation themselves with an employee self-service portal option available.

How does recruitment software work?

As discussed, recruitment software offers an array of functions to help with your overall hiring workflows. The software can be purchased and integrated with other existing HR software systems. Ultimately, the software centralizes your talent acquisition and recruitment strategies in one place, saving you time as well as money from having to hire outside recruitment agencies.

You can invest in different types of recruitment software depending on your business needs and the size of your company. Automating tasks related to recruitment will help your HR team focus on the more extensive processes of team structure, roles and responsibilities, and day to day staff management.

What are the benefits of recruiting software?

The value of recruitment software is extensive for any business. However, the most important benefits are outlined below:

  • Productivity and efficiency. With effective software solutions, your business will have a clear workflow for what recruitment and hiring look like at your business. The software system can support your team in their work, especially in finding the best candidates for open positions. Your HR team will still be involved in finding the right people, however, artificial intelligence can support your team in finding candidates with strong alignment. HR software can help your teams be more productive, providing data and metrics to support your decision-making process.
  • Centralized system. When the hiring process includes many people, perspectives, and processes, it is important to have an organizing place that guides the overall process. Recruiting software will help streamline the information you place on job boards for specific job openings, building your career page, and updating your candidate process in real-time. This way, everyone is on the same page, and there is more clarity for everyone involved in the recruitment strategy at your company.
  • Candidate experience. Instead of manually reviewing resumes and seeking out qualified candidates, recruitment software will help you obtain candidates that match what you are seeking for at your company. You will be able to assess all parts of the candidate’s experience, not just within their resume, but through metrics gathered in interview assignments, meeting the candidate, and speaking with past employers. This way, you can make sure that potential candidates have the skills that you are looking for and are a good fit within your broader team.
  • Onboarding. Recruitment software helps companies manage all parts of the onboarding process. Onboarding is more than training and paperwork that take place within a week. Instead, it’s a long-term process to ensure that new hires are properly integrated into the company’s mission and vision. From your candidate's first interaction with the career page to the signing of contracts, it is important that the employee has clear communication and knows what to expect. Software can help make this happen, making for a better candidate experience from recruitment to hiring to onboarding.

What is the difference between an applicant tracking system (ATS) and recruiting software?

Applicant tracking system (ATS) is a very popular recruitment software used by companies. This type of software helps organizations automate their recruitment and can store candidate data, like applications, resumes, references, and CVs. It has been reported that over 98% of Fortune 500 companies use a type of this software in their recruitment process.

The primary difference between ATS and generalized recruiting software is the scope of focus. ATS works best after a candidate has already submitted their application for a specific job posting. Recruitment software has a broader approach, helping companies well before any applications are submitted. It is a more all-inclusive system that can attract, engage, and connect with potential talent before reviewing a more formalized application.

Recruitment software at your small business

As you consider the benefits of recruitment software, you can consider how it will work with your existing systems and processes. You may want to start with small-scale software to focus on one specific part of the recruitment strategy. Or, you may wish to find a wide-scale solution that can support your company every step of the way.

Your HR team will benefit from recruiting and technical support so that building your team becomes more effective and more efficient. Before making your final choice for a software solution, identify your most important business needs, your budget, and the most important functions and features you are looking for. As you begin to explore and research your options, consider what will work best at your company and optimize your overall recruitment approach.

Next steps

Are you ready to build top talent at your company with the support of technology solutions? Are you ready to streamline how you schedule interviews, select candidates, and recruit the best candidates? Are you ready to revamp your hiring process at-large?

Heartland is ready to help.

Heartland helps nearly 1,000,000 entrepreneurs make and move money, manage employees and engage customers with human-centered technology solutions that allow them to rise above the daily grind and lead their businesses into a brighter future. Learn more at heartland.us